Contractors should follow the 3 easy steps below to participate in a Veriforce® client’s drug and alcohol prequalification and monitoring program and demonstrate their compliance with DOT/PHMSA drug and alcohol program requirements.

1. Sign up with Veriforce

If your company doesn’t already have an account with Veriforce, sign up online here and subscribe to our Drug & Alcohol Compliance service. Once your new account request is processed, Veriforce will provide a username and password to access VeriSourceTM, our web-based compliance management software.

2. Submit your drug and alcohol program data and information

Log in to VeriSource and select D&A from the top menu. Use the provided templates and tools to submit your D&A statistical data (for past 5 years of PHMSA D&A testing), as well as your current covered employee and supervisor training lists.

3. Submit your drug and alcohol plans

Upload your Anti-Drug Plan and Alcohol Misuse Prevention Plan (each should be compliant with 49 CFR Parts 40 and 199) to VeriSource. Our auditors will review your submitted plans and contact you with any questions.

Frequently Asked Questions

My client told me to submit my drug and alcohol (D&A) information to Veriforce. What do I need to provide?

The following D&A information is required:

  • Statistical data reports for PHMSA D&A testing (for past 5 years)
  • Current covered employee list
  • Current supervisor training list
  • Anti-Drug Plan (compliant with 49 CFR Parts 40 and 199)
  • Alcohol Misuse Prevention Plan (compliant with 49 CFR Parts 40 and 199)
Where do I send the required D&A information?

You will log in to VeriSource, our web-based compliance management software, to submit your statistical data reports, covered employee list, and supervisor training list, as well as upload your Anti-Drug Plan and Alcohol Misuse Prevention Plan.

Does Veriforce provide D&A plans compliant with 49 CFR Parts 40 and 199?

No, we do not. Veriforce suggests that you contact a Third-Party Administrator, which may be able to assist with managing your D&A program and the associated plans.

Is Veriforce a Third-Party Administrator for D&A testing?

No, Veriforce is not a Third-Party Administrator. Our program is designed to help Veriforce clients monitor their contractors’ compliance with 49 CFR Parts 40 and 199.

Can you help me understand why I am being asked to submit my D&A information to Veriforce?

One or more Veriforce clients require your company to use VeriSource, our web-based compliance management software, to demonstrate your compliance with DOT/PHMSA D&A program requirements. To achieve a compliant status, you will need to provide:

  • Statistical data reports for PHMSA D&A testing (for past 5 years)
  • Current covered employee list
  • Current supervisor training list
  • Anti-Drug Plan (compliant with 49 CFR Parts 40 and 199)
  • Alcohol Misuse Prevention Plan (compliant with 49 CFR Parts 40 and 199)

If you have concerns about why this information is being required of you, we suggest that you reach out to your client for clarification. For more information regarding the requirements for a compliant D&A program, the following links may be helpful:

If you have still have questions, please contact Veriforce Client Support.

What happens if I choose not to submit my PHMSA D&A information/participate in the Veriforce D&A monitoring program?

Your company will show as non-compliant for D&A within the VeriSource system and may not be eligible to perform safety-sensitive work for companies that partner with Veriforce to monitor their contractor DOT/PHMSA D&A program.

How do I submit my D&A information to VeriSource?

You can find instructions for submitting your D&A information, including a brief “how-to” video, within the VeriSource D&A Compliance Management application. Log in to VeriSource, select D&A from the top menu, and select Help from the left menu.

 

How many years’ worth of statistical data reports do I need to submit?

You must submit statistical data reports for the past 5 years. If you have not performed PHMSA drug and alcohol testing for 5 years’ worth of time, then please submit the reports for all years during which you conducted testing.

I do not have 5 years of statistical data. How do I meet the D&A requirements enforced in VeriSource?

Start by submitting your Anti-Drug and Alcohol Misuse Prevention Plan(s) (compliant with 49 CFR Parts 40 and 199) through the VeriSource application. Once your plans are submitted, the pages used to input your statistical testing data will dynamically update to reflect only those years during which you conducted PHMSA drug and alcohol testing.

I already report my statistical data elsewhere. Can I just send you those forms?

VeriSource, our compliance management software, includes an online template that will enable you to efficiently and accurately enter and submit your statistical data. This template is also designed to capture specific D&A information that Veriforce clients require (which may not appear on other reporting forms). For these reasons, statistical data will only be accepted in the format found within VeriSource.

I belong to a consortium. Do I still need to submit my D&A information?

Veriforce works with a number of consortia/Third-Party Administrators (TPAs) in order to verify compliance of contractor D&A programs. If you participate in a consortium, please contact your provider to discuss whether they will submit the required D&A information on your behalf.

What happens if there is an issue with the D&A information that I input to VeriSource (my statistical data, covered employee list, and/or supervisor training list)?

If there is a problem detected with your inputted information, the system will provide a message with detailed guidance regarding what needs to be fixed. If you still have questions, please contact Veriforce Client Support.

What happens if there is an issue with my D&A plans that I submitted?

If our auditors have any questions or concerns regarding your submitted D&A plan(s), you’ll be able to view the specific reason(s) why your plan was not accepted within the VeriSource D&A Compliance Management application, as well as resubmit your revised plan until it is accepted.

After I submit my initial D&A information to get set-up in the Veriforce program, what do I need to do to stay compliant going forward?

After your initial submission of D&A information, the following information must be submitted semi-annually to remain in compliance:

  • Statistical data reports for PHMSA D&A testing
  • Current covered employee list
  • Anti-Drug Plan and/or Alcohol Misuse Prevention Plan (if updated since last submitted)

Some Veriforce clients require that their contractors’ statistical data and/or covered employee lists be updated on a quarterly basis. To view a list of your clients that require D&A reporting and their specific requirements, select My Clients from the left menu within VeriSource D&A Compliance Management. Note that your covered employee list should be updated accordingly as changes occur.

What are the due dates for semi-annual submission of my statistical data on an ongoing basis?
  • Report for 1st Half of the Year – Due by July 31st
  • Report for Complete Year – Due by January 31st
If my client requires it, what are the due dates for quarterly submission of my statistical data on an ongoing basis?
  • Report for Complete (Prior) Year – Due by January 31st
  • Report for 1st Quarter of the Year – Due by April 30th
  • Report for 2nd Quarter of the Year – Due by July 31st
  • Report for 3rd Quarter of the Year  – Due by October 31st
I’ve been notified that Veriforce will be conducting a drug & alcohol audit on my company. What does this mean?

In addition to requiring contractors’ D&A statistical data and program information, some Veriforce clients choose to have the Veriforce audit team conduct an audit to more closely review the quality of a contractor’s DOT/PHMSA D&A program. This audit includes a review of your D&A-related records and testing results, EAP (Employee Assistance Program) training and communications, and subcontractor D&A compliance management activities. Once the audit is completed, an audit summary report is made available to both you and the hiring client. If findings are identified during the audit, the Veriforce audit team is available to provide you with guidance when taking corrective action.

Does Veriforce offer any training courses to support compliant DOT/PHMSA drug & alcohol programs?

Yes. Veriforce provides free Reasonable Suspicion Testing for Drugs and Reasonable Suspicion Testing for Alcohol training courses for supervisors through the VeriSource Computer-Based Training (CBT) Library. To access these courses, log-in to VeriSource and select Training from the top menu.

How can I learn more about using the VeriSource system?

Veriforce offers a VeriSource Administrator Training course on a quarterly basis. In this course, which is specifically designed for contractors, attendees learn how to efficiently administer the VeriSource system in order to support their company’s participation in clients’ programs to manage contractor compliance with OQ, drug & alcohol, safety, and/or insurance requirements. View our calendar of upcoming training courses to find a course and get registered.

Still have questions? Contact our Client Support Team